From: Marek Staron, EEA, on behalf of Rania Spyropoulou
As we have announced in the CDDA data collection 2013 request letter from 14 December 2012, we are sending you this second letter to inform you about the recent development concerning the data collection.
Data packages are uploaded in draft envelopes on the CDR.
Data package with pre-loaded template files and additional documents has been prepared for each country. The package contains:
*** is for country code or name
Each of the country data packages is uploaded in a draft envelope on the Reportnet Central Data Repository (CDR), in the respective CDDA collection folder of the country. The envelope has 2013 in its name, but otherwise follows the naming convention that you have used in the previous envelopes. Nominated data reporters and national focal points have access to this envelope.
Do not use a different or older version of the template database.
The pre-loaded template database should be verified and updated with your new information. The analysis reports, included in the package, provide information on problems and errors we have detected in your previous deliveries. Please try to correct them or provide an explanation if it is not possible.
Do not use a different or older version of the database template because quality checking and aggregation routines will fail. The database provides a possibility to run selected quality checks on the data. We recommend you use it and fix the detected issues before you export the data to XML and upload them on the agreed data repository (see below).
Use site code distribution web service to reserve new codes for your sites.
As have been announced we have changed the way how you can request site codes for your new sites. A web service for distribution of site codes has been developed by the EEA. The service is available at:
We kindly ask you to use this service to reserve new codes for your sites.Front page of the service will provide you basic information about the background of site codes used in the CDDA and also a search function, which you can use to keep track of your codes. The codes have one of the following statuses which you can use as filter in the search:
Search results can be exported to csv files (see a link under the search result)
If you are one of the appointed Reportnet users (NFPs and NRCs for nature and biodiversity) you can log-in to the service and allocate available codes for your country. You will also see how many codes you have currently allocated. Allocations can be done by two methods which are described on the allocation page (see the picture on the left).
As of now the national users can not allocate more than 500 site codes. If you already have 500 or more codes allocated and need more, you must contact ETC/BD with explanation (see contact information). If the explanation is considered valid the ETC/BD will allocate the site codes for you.
Anytime new codes are allocated for your country, either by you or by another authorized user, you will receive an e-mail notification with a list of the codes.
Please be aware that the site code distribution service is new and has not undergone any extensive testing. If any unexpected problems occur we kindly ask you to report it to Eionet Helpdesk. We also appologise for any inconvenience this can bring to you.
Please export your data to xml files, upload them and check the results of the automatic QA.
Your quality checked data should be uploaded, after consultation with the National Focal Point, either to the Central Data Repository or to your national EIONET server, depending on the choice of your country for delivering EIONET priority data, by the deadline of: 15 March 2013.
You can upload back to the draft envelope created by EEA or if this has been completed you can create a new envelope.
The delivery should consist of the following parts:
The update of automatic quality assurance (QA) procedures for the CDDA data had to be postponed due to development and implementation of the Site code distribution web service. We plan to finalize it by the end of January or in the early weeks of February. We therefore kindly ask you, if you manage to finalize update of your CDDA data earlier, please, postpone your deliveries to later dates in February or to March.
Once updated, the automatic QA will check the following data quality indicators:
The automatic QA service requires that you upload your data in xml format. You get them by using the 'Generate XML files' function in your template. It will create one file per table. Please zip the files and upload them to the CDR together with the MS Access database. The zip archive will be automatically unzipped.
Once you are done, you will notice that a 'Run QA #1' button appears with each of the xml files in addition to the 'Run Full QA' and 'Run relation QA' buttons. We recommend that you use these in order to check the quality of your data. The full QA is automatically executed when you release the envelope and results are then stored in the Feedback section of the CDR envelope. If any problems are detected, please try to fix them and redeliver your data before you close the envelope. The more problems you can fix before you release the data, the faster your deliveries can be processed.
A further level of data quality checks will be carried out by ETC data managers and EEA, as usual.
If the people working directly on the CDDA data delivery in your country are not PCPs or NRCs, please copy this letter to them so that they are aware of the wider context of their work at the European level.
Finally, we kindly remind you that the CDDA data collection period will run until 15 March 2013. We also sincerely apologize for any inconvenience the delay in the data collection preparation could cause you.
Mette Lund EEA Project officer - Biodiversity information
Marek Staron EEA Project Officer - Data operator
European Environment Agency
Document last modified: 2013/02/04 . Content in this portal is modified daily by a community of providers.